Lindsay Poe Rousseau
Interim Chief Financial Officer
525 N. Main, Suite 823
Wichita, KS 67203
Automated Clearing House (ACH) payments
provide an alternative to paper checks, affording you the following advantages:
Accelerated funds availability
Better cash management forecasting
Reduced operating costs through the elimination of paper
check handling and simplification of the bank reconciliation process
Certainty of delivery (no more lost or stolen checks).
The National Automated Clearing House Association (NACHA)
regulates the ACH network, a nationwide payment and collection system. Instead
of using paper to carry necessary transaction information, the ACH network
processes, delivers and settles electronic credits and debits among financial
Please contact Department of Finance for form 660-7591
contact Department of Finance for ACH Deposit of Vendor Payment form; then contact your
financial institution and ask for the ACH department.
The bank transit/routing number is a nine-digit MICR-encoded
number on the bottom of your checks.
Ask your financial institution’s ACH staff about their
policies and procedures regarding ACH payments and remittance notifications. The
ACH staff will need to know that Sedgwick County payments are in NACHA CTX
standard format with multiple addenda records.
Ask your financial institution to tell you what information will be sent to you
and how it will be provided.
Yes, your financial institution is allowed to charge you for
providing remittance information. Most financial institutions provide this
notice as part of their regular customer service or charge a small fee. Check
with your financial institution before you start the ACH enrollment process.
Sedgwick County’s financial accounting system establishes your
method of payment by your County-assigned vendor number. If you select ACH as
your preferred method of payment, all future payments from the County will be
electronically paid to your financial institution based on your ACH enrollment
instructions. If you want to cancel your ACH electronic payment
authorization, contact Department of Finance for Authorization for
ACH Deposit of Vendor Payment form; fill out the cancellation
section of the form and mail or fax the form to our Accounts Payable Department.
If you want to change your ACH electronic deposit
authorization, please complete another
ACH Deposit of Vendor Payment form; check the appropriate box for
Financial Institution or Account Change. Mail or fax the change form
to our Accounts Payable Department at the address or fax number shown on the
Once the Authorization for ACH Deposit of Vendor Payment Form
is received by the Accounts Payable Department, about three weeks is required to
establish the electronic funds transfer process. During this time, our system is
updated and tested. Immediately following successful ACH enrollment, you may
receive payments by either check or ACH. This is because the County’s accounts
payable system will process documents set up prior to your ACH enrollment as
Sedgwick County transmits ACH payments and remittance
notifications electronically to your bank account. Please discuss your
remittance and notification needs with your financial institution.
Rules from NACHA, the National Automated Clearinghouse
Association, require financial institutions to provide payment information
within 48 hours of receipt of the deposit IF you have requested the
information AND IF you have made provisions with your financial
institution to receive it.
The remittance information received by your financial
institution with electronic payments will vary, depending upon the financial
institution. Again, please make certain you discuss this with your bank prior to
Your bank probably provides on-line access to your account
information. When you contact your bank to discuss setting up ACH deposits, ask
about on-line services. You may want to set up on-line restricted access to your
bank account so that you can easily track your account activity.
Another option might be telephone access provided by your
If you need to contact us, you may email
ACHtracker@sedgwick.gov or call our
Accounts Payable team at 316.660.7149. We’ll respond promptly.
Help us help you!
You must notify our Sedgwick County Accounts Payable
Department of any bank account, financial institution or payment method changes.
If notification is not received, your payments may be delayed.
ACH Deposit of Vendor Payment Form and indicate Financial Institution
or Account Change OR Cancellation.
ACHtracker@sedgwick.gov or call our Accounts Payable Team at 316.660.7149.
Mission: To assure quality public services that provide for the present and future well-being of the citizens of Sedgwick County.
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